Policies & Procedures

Policies & Procedures

Policies & Procedures

AFS Rules of Procedure and Statements on Evidences

 

AFS Advisory Council and Committees

 

Procurement Card Policies and Form

  • CAFE Procard Policy - College policy on Procard usage (preauthorization requirements, use of a control log, purchase approval requirements, use of the Procard Voucher, and Procard edit documentation).
  • AFS Procard Voucher Form - To be used for all Procard purchases.
  • Delegation of Signing Authority Form - To be used if a Procard holder wishes to delegate Procard purchase approval signing authority to another individual.
  • AFS Policy on Annual Preapproval for Recurring Procard Charge - Describes the procedure that can be used to request annual preapproval for routine, recurring monthly or other regularly scheduled Procard purchases for the same item(s) or service(s) that exceed the $500 preapproval purchase limit. Use the form found here to request annual preapproval of recurring Procard charges that exceed $500.

 

Purchasing Order Forms

 

Employee Reimbursement

 

In-State and Out-of-State Travel Policy and Form

  • AFS Policy on In-State and Out-of-State Travel - Describes the policies that govern departmental personnel traveling for business purposes.
  • AFS Pre-Travel Form - The form that must be used for out-of-state travel preapproval and for any in-state or out-of-state travel for which the traveler will be claiming reimbursement for any travel related expenses.
  • Click here to find a listing of whether other states accept Kentucky's exemption from state sales tax. This site also contains the form that will need to be submitted for exemptions.

 

AFS Ground Transportation Reimbursement Policy

 

AFS 12-Passenger Van

 

AFS Enterprise Rental Request Form for Non-Procard Holders

 

AFS Airline Flight Comparison Policy

  • Flight Comparison Policy - Describes when a flight comparison is needed, and outlines the policy/guidelines/procedures for obtaining a flight comparison.

 

Nepotism

  • Nepotism Policy - Nepotism occurs when the use of power benefits your family or friends within the workplace. The university does not prohibit the employment of relatives, as long as the employment is in compliance with all university’s policies such as performance, promotion and employment qualifications.

 

AFS Business Office Responsibilities

 

AFS Check/Cash Handling Policy and Procedures

  • AFS Check/Cash Policy - Describes the policy and procedures for handling checks and cash received by departmental faculty and staff.

 

AFS Student Accident Reporting Policy and Procedures

  • AFS Student Accident Reporting Policy - Describes the policy and procedures be followed in the event a student experiences an accident or health issue in an instructional classroom or laboratory setting.

 

AFS Adjunct Policy

  • AFS Adjunct Policy - Describes the process for appointment and reappointment of Adjunct Faculty.

 

Emergency Action Plan

Contact Information

Scott Radcliffe
Department Chair

900 W.P. Garrigus Building Lexington, KY 40546-0215

+1 (859) 257-2686