Administration -- Policies and Procedures

AFS Rules of Procedure and Statements on Evidences

• Rules of Procedure - Describes the organizational structure for the department (positions, committees) and the guidelines for faculty meetings, faculty appointments, faculty promotions and evaluations, and other departmental activities.

• Statement on Evidences of Activity in Instruction, Research and Extension - Describes the criteria used to evaluate the progression of faculty in all title series except the Lecturer title series towards tenure and promotion.

• Statement on Evidences of Acitivity for Lecturers and Senior Lecturers - Describes the criteria used to evaluate faculty in the Lecturer title series for appointment, reappointment, and promotion.

AFS Advisory Council and Committees

• FY18-19 Advisory Council and Committees

Procurement Card Policies and Form

• CAFE Procard Policy - College policy on Procard usage (preauthorization requirements, use of a control log, purchase approval requirements, use of the Procard Voucher, and Procard edit documentation).

• AFS Procard Voucher Form - To be used for all Procard purchases.

• Delegation of Signing Authority Form - To be used if a Procard holder wishes to delegate Procard purchase approval signing authority to another individual.

• AFS Policy on Annual Preapproval for Recurring Procard Charge - Describes the procedure that can be used to request annual preapproval for routine, recurring monthly or other regularly scheduled Procard purchases for the same item(s) or service(s) that exceed the $500 preapproval purchase limit. Use the form found here to request annual preapproval of recurring Procard charges that exceed $500.

In-State and Out-of-State Travel Policy and Form

• AFS Policy on In-State and Out-of-State Travel - Describes the policies that govern departmental personnel traveling for business purposes.

• AFS Pre-Travel Form - The form that must be used for out-of-state travel preapproval and for any in-state or out-of-state travel for which the traveler will be claiming reimbursement for any travel related expenses.

AFS Ground Transportation Reimbursement Policy

• Ground Transportation Reimbursement Policy - Describes the policy for reimbursement of ground transportation expenses assoicated with official, approved business travel.

AFS Airline Flight Comparison Policy

• Flight Comparison Policy - Describes when a flight comparison is needed, and outlines the policy/guidelines/procedures for obtaining a flight comparison.

AFS Business Office Responsibilities

• Business Office Responsibilities - Describes the job functions and responsibilities of the department's Business Office personnel.

AFS Check/Cash Handling Policy and Procedures

• AFS Check/Cash Policy - Describes the policy and procedures for handling checks and cash received by departmental faculty and staff.

AFS Student Accident Reporting Policy and Procedures

• AFS Student Accident Reporting Policy - Describes the policy and procedures be followed in the event a student experiences an accident or health issue in an instructional classroom or laboratory setting.

AFS Adjunct Policy

• AFS Adjunct Policy - Describes the process for appointment and reappointment of Adjunct Faculty.